Free Fleet Management Spreadsheet Truck Excel Download – Fleet Report Template

This Automobile Fleet Administration spreadsheet is the spreadsheet you may want in case you are managing a couple of automotive in your organization and must do organizing, monitoring and reporting in a single excel spreadsheet. This spreadsheet will help you organizing your automotive every day journeys and common automotive companies, monitoring its journey, mileage, and gas and creating studies based mostly on these journeys, together with mileage journey report for tax deduction. However, this isn’t a classy spreadsheet that might cowl your whole wants, particularly recording your whole automotive technical data (like place monitoring, automotive on/off time, and so forth). It’s aimed that can assist you to handle your fleet in a extra basic functions. It’s designed particularly for automobiles, however you may apply it with different fleet varieties, like bikes or boats.

Automobile Journey Administration

You’ll be able to monitor and assign automobiles in addition to their drivers based mostly on their availability. There’s a every day monitor worksheet that might offer you details about its availability rapidly. Every automotive can have its personal worksheet which might ease you see the historical past of particular automotive in a single web page. All data on this worksheet will probably be processed to offer you a abstract of your automotive utilization. Abstract that you should have are Mileage, Gasoline Effectivity, Taken Providers and Bills. You’ll be able to generate studies based mostly on this abstract and use it to judge your automotive or automotive utilization and even your driver efficiency.

Mileage Log

Particular mileage log class is required for tax deduction functions. It’s a large improve of Mileage Log spreadsheet that you simply might need used. You’ll be able to simply outline it by categorizing your journey into enterprise class. You’ll get particular automotive mileage abstract in Mileage Report worksheet that you could customise as your official enterprise mileage report for tax deduction.

Gasoline Effectivity Calculator

How gas effectivity is calculated on this spreadsheet? Gasoline effectivity is outlined as gas consumption mileage per gallon. It’s calculated by subtracting the final refueling mileage with the earlier refueling mileage and divide by the earlier quantity. Gasoline effectivity relies on sort of automotive, journey state of affairs and driving conduct. For instance, you may assign a extra fuel-efficient automotive for extra crowded journey visitors otherwise you may ship your driver to get some coaching on driving your organization’s automotive to avoid wasting extra gas.

For instance :
Your final refueling mileage is at 20th January 2016, 10 gallons, at 10.000 learn in Odometer whereas earlier refueling is at 13th January 2016, 11 gallons, at 9.700 learn in Odometer. Your gas effectivity will probably be 10.000-9.700/10, it is the same as 30 Miles/Gallon. Do not forget that it’s assumed that you simply refueling your automotive whereas your automotive tank could be very near empty. The quantity must be differ if it depend on one refueling in a single interval solely. That is why gas effectivity will probably be calculated by averaging these calculated numbers. It might cowl from 1 – 100 refueling instances. You will notice its leads to month-to-month and yearly report, however there will probably be no refueling chart based mostly on refueling instances. You’ll be able to create one utilizing the Professional model if you wish to have one.

To know extra about this template, you may obtain and browse a brief steerage on learn how to use it under.

Scheduling Upkeep and Providers

You’ll be able to put your automotive deliberate companies as said of their service books and monitor which automotive that have to be ready for it. You’ll be able to set its funds as nicely the place you may see how a lot bills that should be ready.

Monitoring Bills

You may discover that some automobiles are getting unplanned companies extra typically due to dangerous automotive circumstances, for instance if the automobiles are rented, or due to reckless drivers the place you must determine both to ask for automotive altering or give these drivers some coaching.

Customized Options

You’ll be able to simply customise this spreadsheet so as to add options. A number of concepts that come to thoughts:

Consider Driver Efficiency: You’ll be able to add different columns, like hours to calculate what number of hours your driver drives your automobiles. Mix with variety of accidents, advantageous tickets, different bills and gas consumption, it provides you with knowledge to judge the efficiency of your drivers the place you can provide them rewards and penalties based mostly on their efficiency
Map Gasoline Consumption Chart: You’ll be able to create different sort of gas consumption chart and hyperlink it to driver or different technical data which could lead on you to conclude the gas effectivity or your automobiles.
Present Fleet Monetary Desk and Chart: You’ll be able to create different desk and chart for monetary functions. You’ll be able to group funds and bills of your automobiles into one desk and visualize it utilizing chart to match between allotted funds and actual bills to plan a brand new funds for the next yr.
Evaluate Hire vs Owned Automobile Monetary Bills: You’ll be able to add depreciation calculation in your owned automobiles and evaluate all monetary calculation with rental automobiles. You need to use it to search out probably the most financial resolution to supply automotive transportation in your organization.

This template is totally unlocked and it ought to ease you develop it freely. And it’s a good match in case you are trying a easy answer which can be utilized with Home windows or Mac the place all knowledge will be exchanged amongst Excel, Phrase and Powerpoint information.

How To Use This Template

Setup Worksheet

Go to setup worksheet and sort your beginning firm fiscal yr in cell C10. Just one yr report will be made in lite model.
Kind your distance and gas measurement unit in cell C12 and C13. This unit will probably be used as a header reference in all worksheets to make you sort unit worth accurately. There is no such thing as a conversion calculation being made